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Public Sector Document Scanning

Councils, NHS trusts, schools and government bodies hold decades of paperwork that still needs to be found at a moment’s notice. We digitise those records securely, index them properly and hand them back in a format your teams can actually work with.

Going digital delivers:

  • Free up office space
  • Cut ongoing storage costs
  • Meet GDPR compliance requirements
  • Retrieve files in seconds
  • Support remote hybrid working
  • Protect records from damage
Get a Quote

How We Handle Public Sector Scanning Projects

Every project runs through the same four stages, whether it is a single box of personnel files or an entire basement archive. Here is what happens once you give us the go-ahead.

Secure Collection

Your files are collected by our own team using our own transport, never a third party courier. We log everything against your listings at the point of collection so the chain of custody is documented from the outset.

Preparation and Checking

We remove staples, bindings and fasteners, repair any damaged pages and tidy each file ready for the scanner. A header sheet goes on every file so nothing gets misplaced during scanning and indexing.

Scanning and Quality Assurance

Documents are fed manually through our production scanners, which use image enhancing software and double feed detection to make sure every page is captured on both sides. Each batch is checked against the original before it moves on.

Indexing and Delivery

Files are indexed to your own criteria and OCR is applied so staff can word search the archive. We deliver via secure portal, password protected USB or encrypted drive, whichever suits your IT policy.

Once the scanning is signed off, we either return your paperwork or arrange confidential destruction. Your original files never leave our Wiltshire facility until you tell us what you want done with them.

  • Financial records
  • Medical files
  • Confidential documents
  • General correspondence

Request a Free Test Scan and Quote

Whatever the size of your archive, we can help. Call us on 01225 594 114 or email sales@daas.co.uk to talk about your requirements with our team. We will batch scan a sample of your own documents free of charge so you can judge the quality before committing to anything.

Get a Quote

Industries and Sectors We Seamlessly Support

We have many years of experience working with a wide range of industries and sectors digitising their documents efficiently and securely, helping them to save on time, space and money.

NHS Trusts

Medical Practices & Clinics

Schools, Colleges & Universities

Charitable Organisations

Local Government Authorities

Government Institutions

Law Firms & Solicitors

Financial Institutions

Construction & Engineering Firms

Architects

Hotels

Private Individuals

SME's

Private Sector Organisations

Public Sector Organisations

Automotive

Hear from our clients

Don’t believe what we say, believe what our clients have to say.
NHS Practice, Central London

We have just moved from one scanning company to this one and have found DAAS to be helpful, friendly and efficient. Communication is key and we are kept in the loop every step of the way. Paul Sumpter has advised and guided us as needed and is always at the end of the phone.

MOD aircraft Parts

We have dealt with Paul for many years on various projects and the service levels never change no matter what the complexity of the work involved. We would recommend DAAS to any potential new clients. 

Law Firm, Berkshire

With our clients files being of the highest confidentiality DAAS have delivered an excellent service ensuring all GDPR and security requirements are covered, giving us peace of mind. 

Private Medical Practice, Harley Street

Paul at DAAS helped us migrate all our archived patient records into our new Practice Management System. The level of contact was exceptional and each stage of the process was completed efficiently and to a fantastic level.

Get in touch for more help

Looking for a free test scan, a no-obligation and competitive quote or just have a question? Get in touch with our team today.
Request Your Quote

Public Sector Records We Scan

Public sector archives are rarely straightforward. A single department might hold personnel files, historic microfiche, oversized site plans and case records that all need different handling and different retention rules. We have been working with this type of material since 1987 and we understand the sensitivity attached to it.

The records we digitise most often include:

  • Patient and medical records for NHS trusts and practices
  • Pupil files, SEN records and admissions paperwork
  • Personnel, pension and payroll files
  • Planning applications and building control records
  • Court and legal case files
  • Housing and tenancy records
  • Committee minutes and historic registers
  • Large format drawings and site plans up to A0

All scanning is carried out in house by long serving staff, and we do not use temporary workers on any project. We have handled restricted work for the MOD alongside personnel and pension files for local authorities, so confidentiality is built into how we operate rather than added on afterwards.

What is document scanning?

Document Scanning helps all businesses to protect your valuable paperwork by scanning all your documents of all shapes and sizes to a standard format such as PDF. This removes the need for you to have this responsibility and secures it for future requirements. Scanned, Secure and Safe are the three S’s that sum up what document scanning can do for you.

How long will my document scanning take?

Every scanning job is different which is why we will undertake a free onsite or remote survey to estimate time and costs of each scanning project and agree with the client timescales which help with budgeting and accommodate their requirements.

How can I be sure my data is safe?

All scanned data is handled and processed onsite using our own loyal and longstanding team and stored securely on our own servers and backed up on encrypted drives which don’t leave our premises.

How much does our document scanning service cost?

We try to keep our process for quoting simple and easy for every client if we can obtain the relevant information and most importantly the estimated quantities. We will then provide a competitive quote and best estimate for every enquiry however large or small this may be.

Where are our document scanning services available?

Using our own team and transport allows us to collect your documents anywhere in the country and bring back to our secure facility for processing.

Get a Free Accountants Document Scanning Quote

Whatever your requirement, large or small, DAAS Ltd can help. Call us on 01225 594 860 or email sales@daas.co.uk for advice.
We provide free samples, batch scanned from your own documents, so you can see the quality of our work before you commit. No obligation, no pressure, just honest service from a family-run business that has been doing this since 1987.