Medical Record Scanning involves generating digital format copies of hard copy medical record documents. 

At DAAS, our aim is to provide our clients with a reliable medical record scanning service to create quality and secure digital backups of patient records.

Why Get Your Medical Records Scanned?

Digitally scanning medical records has become an essential part of modern healthcare management. By transitioning away from cumbersome paper-based systems, healthcare facilities can discover a variety of different benefits that make work life easier. 

Fast and efficient – Medical record scanning significantly improves accessibility, enabling quick retrieval of patient information whilst streamlining diagnosis and treatment processes. 

Saves on physical space – Digital scanning greatly saves on physical space, eliminating the need for bulky storage units and reducing storage costs. 

Security – Enhanced security measures ensure patient confidentiality and compliance with data protection regulations such as GDPR.

Integration and accessibility – Digital records allow for integration with electronic health systems, making access to data easier from anywhere. 

Who Can Benefit From Our Medical Record Scanning Service?

We have worked with a variety of different clients across the UK to help deliver a quality and secure scanning service. Some of our clients include:

  • General Practitioners
  • District Nursing
  • Clinics & Surgeries
  • Physiotherapists
  • Pathology Departments
  • University Colleges
  • Private Surgeons
  • Mental Health services
  • Adolescent Services
  • Gynaecology Departments
  • Consultant Paediatricians

Whether you are a private company or an NHS ran organisation, DAAS File Transfer is widely used within the healthcare sector to securely share Patient Identifiable Data (PID). 

If you’re a busy practice manager that wants to know more about our services, consider contacting us for a free a consultation and free initial test scan.

Get in touch for more help

Looking for a free test scan, a no-obligation and competitive quote or just have a question? Get in touch with our team today.

Step-By-Step Guide to Our Medical Record Scanning Process

At DAAS, we follow a step-by-step approach to ensure that we deliver beyond our clients expectations whilst keeping patient data safe and secure. Check out our 8 simple steps to acquiring digital medical records.

Step 1 – Touching Base

Before we get started, we will organise a free site visit to your practice to assess all your medical scanning requirements. If a site visit isn’t your first choice, a member of our team will be happy to discuss your needs via a telephone conversation. 

Step 2 – Receiving Your Quote and Sample Testing

Once we have all the information we need, we will provide you with a free, no-obligation market leading quote. Once you’re happy, we can begin our processes.

We will also provide a free initial test scan to demonstrate the quality of our scanning service if required.

Step 3 – Physical Data Collection

With your agreement, all physical data/Lloyd George files will be collected and securely stored by a member of our team directly from your medical practice. Your documents will then be taken to our state-of-the-art scanning centre ready for scanning.  replace all physical files /Lloyd George files with Patient / medical Files

Step 4 – Preparation

Your records are then organised and sorted to ensure an efficient scanning process. All staples and clips will be removed.

Step 5 – Scanning

It’s time to scan! Now your documents have been checked and assorted, they will be fed into one of our modern and advanced scanning devices. Your notes will be scanned and digitised to a high resolution electronic format.

Step 6 – Quality Assurance

We want to go above and beyond for our clients. To ensure that all documents are up to a good standard, we run them through our quality assurance checks, checking documents for clarity and completeness.

Step 7 – Getting Your Digital Medical Records to You

Once everything is scanned, indexed and quality assured, we transfer your scanned medical records on a digital media of your choosing. 

Step 8 – Handling Your Records

We understand that the majority of your data is sensitive, that’s why we treat your remaining physical documents with care. To ensure the security of any documentation we will provide several options to secure any documentation including:

  • Storing documentation in a secure warehouse
  • Safely and securely shredding all documentation
  • Return all documentation to you

Hear from our clients

Don’t believe what we say, believe what our clients have to say.

What Makes DAAS Unique?

Handling medical records is critically important and we understand that all professionals are looking for the most reliable, secure and experienced service possible. 

We are proud to say that we boast all of these traits and more, exceeding our customer expectations.

Security and Trust

It is absolutely vital that all data is kept secure, safe and/or destroyed with absolute efficiency. Rest assured that all customer data is kept in a high security environment and handled within GDPR and discretion in mind. 


Founded in 1987, we have decades of specialist experience in a variety of different document scanning services and handling sensitive client information. 

That’s why we have become a leading choice for medical record scanning, converting physical files into an easy-to-access digital format.


We at DAAS pride ourselves on prioritising quality and service over anything else. 

When you utilise our services, you will have the benefit of knowing that all of your documentation goes through a vigorous process of quality checks and assurance. This makes sure that you receive the highest quality result possible. 

Get a document scanning quote today

Whatever your requirement, large or small, DAAS Ltd can help, call us on 01225 594 292 or email for advice. We provide free samples – batch scanned from your own documents so you can be assured you are getting a quality service.