Digitise physical documents and records into electronic records and files

DAAS provides clients with a high quality and seamless document scanning service using the latest in high volume scanning technology. We help UK businesses and organisations with the following:

  • Reduce operating costs
  • Maximise office space
  • Save on time and resources
  • Increase security
  • Modernise your workplace
Get a Quote

How does a document scanning service work? 

The guide below give you a step-by-step process. 

Collection of paperwork

All collections are made using our own transport and team and returned to our secure storage facility.

Preparation

All files are checked against any listings provided to confirm all present and correct. We then go through the process of getting the files ready for scanning by removing any bindings and staples, tidying the documents, and putting a header sheet on each file ready for scanning and indexing.

Scanning

Once prepared the documents are manually fed through our market leading scanners with image enhancing software and document feed sensors which allow us to make sure all pages are scanned and ensure only one page goes through at a time and any information on both sides is captured.

Delivery of electronic documents

With the preparation, scanning and QA process complete we then index each file/document by the specified criteria including OCR to allow the ability of word searching if required and either uploaded via a secure portal direct to the client or via a password protected USB/DATA Drive.

Document scanning benefits

Remote working

With the current way of working from home more prevalent, scanning documents and making them available on the client’s own network allows employees to access files from anywhere, making working from home as easy as being in the office.

Save money and resources

Instant access to electronic files allows companies and staff to be more efficient in the way they work allowing them to access any documents with a click of a mouse instead of trawling through huge amounts of paperwork. 

Compliance

With all the DATA compliance including GDPR being a mainstay in all businesses, scanning documents and ensuring they are securely kept on servers as apposed to being paper based ensures that you comply with these requirements.

Save needless office space

Freeing up valuable office space by scanning your documentation gives you the flexibility not only to make your data secure but to use this for possible revenue growth or the reduction in costly rental of additional non-productive floor space.

  • Financial records
  • Medical files
  • Confidential documents
  • General correspondence

In addition to document scanning we offer the more specialist Microfilm Scanning.

Scanned Images can be provided in many formats such as TIFF, JPEG or PDF and can be created in B/W, Colour or Greyscale at up to 600dpi with output to USB as well as CD, DVD and uploaded via secure FTP and similar electronic systems.

Get a Free Test Scan & Quote

Whatever your requirement, large or small, DAAS Ltd can help, call us on 01225 707 103 or email sales@daas.co.uk for advice. We provide free samples – batch scanned from your own documents so you can be assured you are getting a quality service.

Get a Quote

Industries and Sectors We Seamlessly Support

We have many years of experience working with a wide range of industries and sectors digitising their documents efficiently and securely, helping them to save on time, space and money.

NHS Trusts

Medical Practices & Clinics

Schools, Colleges & Universities

Charitable Organisations

Local Government Authorities

Government Institutions

Law Firms & Solicitors

Financial Institutions

Construction & Engineering Firms

Architects

Hotels

Private Individuals

SME's

Private Sector Organisations

Public Sector Organisations

Automotive

Hear from our clients

Don’t believe what we say, believe what our clients have to say.
NHS Practice, Central London

We have just moved from one scanning company to this one and have found DAAS to be helpful, friendly and efficient. Communication is key and we are kept in the loop every step of the way. Paul Sumpter has advised and guided us as needed and is always at the end of the phone.

MOD aircraft Parts

We have dealt with Paul for many years on various projects and the service levels never change no matter what the complexity of the work involved. We would recommend DAAS to any potential new clients. 

Law Firm, Berkshire

With our clients files being of the highest confidentiality DAAS have delivered an excellent service ensuring all GDPR and security requirements are covered, giving us peace of mind. 

Private Medical Practice, Harley Street

Paul at DAAS helped us migrate all our archived patient records into our new Practice Management System. The level of contact was exceptional and each stage of the process was completed efficiently and to a fantastic level.

Get in touch for more help

Looking for a free test scan, a no-obligation and competitive quote or just have a question? Get in touch with our team today.
Request Your Quote

Industries & Sectors using our Document Scanning Service

We have many years of experience working with a wide range of industries and sectors digitising their documents efficiently and securely, helping them to save on time, space and money.

 

Why choose DAAS?

In this section, give a clear indication to DAAS’ vast experience, capabilities, track record of client success and competitive pricing that set you apart from competitors.  

We are a closely controlled family run business who have been providing Document Scanning Services since 1987 and therefore have great experience in securely handling documentation of all types. We have handled restricted work for the MOD (Royal Navy & Army) along with Personnel and Pension files from Local Government, Blue Chip and Private Companies. We also have vast experience of handling documentation from Magistrates Courts, Financial Institutions, Medical Records for both Private and NHS, Manufacturing and Construction Companies. All our staff have been with us for many years so are very experienced and loyal and we do not use any temporary staff.

What is document scanning?

Document Scanning helps all businesses to protect your valuable paperwork by scanning all your documents of all shapes and sizes to a standard format such as PDF. This removes the need for you to have this responsibility and secures it for future requirements. Scanned, Secure and Safe are the three S’s that sum up what document scanning can do for you.

How long will my document scanning take?

Every scanning job is different which is why we will undertake a free onsite or remote survey to estimate time and costs of each scanning project and agree with the client timescales which help with budgeting and accommodate their requirements.

How can I be sure my data is safe?

All scanned data is handled and processed onsite using our own loyal and longstanding team and stored securely on our own servers and backed up on encrypted drives which don’t leave our premises.

How much does our document scanning service cost?

We try to keep our process for quoting simple and easy for every client if we can obtain the relevant information and most importantly the estimated quantities. We will then provide a competitive quote and best estimate for every enquiry however large or small this may be.

Where are our document scanning services available?

Using our own team and transport allows us to collect your documents anywhere in the country and bring back to our secure facility for processing.

Get a document scanning quote today

Whatever your requirement, large or small, DAAS Ltd can help, call us on 01225 594 292 or email sales@daas.co.uk for advice. We provide free samples – batch scanned from your own documents so you can be assured you are getting a quality service.

Other services we provide