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Turn guest records, supplier invoices and staff files into digital records you can find in seconds. We collect, scan and return your paperwork so your team can get on with looking after guests.
Here is what hospitality businesses gain from going digital:
Hotels, restaurants and venues all keep different records, so we work through each project in stages. The steps below show how a typical job runs from collection through to delivery.
We collect your files using our own transport and our own team, never a courier. Everything is booked in and taken back to our facility in Wiltshire.
Staples, bindings and folders are removed and each file is checked against your listings. We add header sheets so nothing is missed once scanning begins.
Your documents are fed through production scanners with image enhancement and double feed detection. Both sides of every page are captured, including faded receipts and older registration cards.
Files are indexed to your chosen criteria and OCR is applied so you can search by keyword. We deliver through a secure portal or on a password protected drive.
Once the job is signed off we can return your originals or arrange confidential destruction, whichever suits you. Most clients start with a single archive room and move to regular collections from there.
Whatever the size of your archive, DAAS Ltd can help. Call us on 01225 707 103 or email sales@daas.co.uk for advice. We provide free samples batch scanned from your own documents so you can see the quality first. No obligation, no pressure, just an honest quote and a clear timescale.
Hospitality generates paperwork from every corner of the business, and much of it has to be kept for years. Guest data, payroll and supplier records all carry their own retention rules. We have handled documentation for hotels, restaurant groups, pubs, conference venues and holiday parks since 1987.
Files we regularly digitise for hospitality clients include:
All work is carried out in house by our own long standing team, with no temporary staff involved at any point. Your data stays on our servers and is backed up on encrypted drives that do not leave our premises, which matters when you are dealing with guest information and card details.