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Turn your paper files into secure digital records with our document scanning services in Malmesbury. DAAS provides reliable, high-volume scanning for local businesses and organisations that need safe and simple access to their information. Document scanning helps:
If you would like to understand how our document scanning service works, these steps explain each stage in a clear and simple way. From collection to delivery, your files are handled with care at every step.
All collections are carried out by our own team using our own transport. Your documents are taken to our secure facility so they stay protected at all times.
Each file is checked against your list to make sure everything is present and correct. We then remove staples and bindings, tidy the pages, and prepare the files so they are ready for scanning and indexing.
Once prepared, documents are fed through our high-volume scanners with image checks and feed sensors. This makes sure every page is captured, only one page goes through at a time, and both sides are scanned where needed.
After scanning and quality checks, each file is indexed to your chosen rules and can include OCR for word searching. Your files are then supplied through a secure portal or on a password protected USB or data drive.
This process is designed to keep your information safe, clear, and easy to use while giving you full control over how your records are stored and accessed.
Whatever your requirement, large or small, DAAS Ltd can help, call us on 01225 707 103 or email sales@daas.co.uk for advice. We provide free samples – batch scanned from your own documents so you can be assured you are getting a quality service.
NHS Trusts
Medical Practices & Clinics
Schools, Colleges & Universities
Charitable Organisations
Local Government Authorities
Government Institutions
Law Firms & Solicitors
Financial Institutions
Construction & Engineering Firms
Architects
Hotels
Private Individuals
SME's
Private Sector Organisations
Public Sector Organisations
Automotive
We have just moved from one scanning company to this one and have found DAAS to be helpful, friendly and efficient. Communication is key and we are kept in the loop every step of the way. Paul Sumpter has advised and guided us as needed and is always at the end of the phone.
We have dealt with Paul for many years on various projects and the service levels never change no matter what the complexity of the work involved. We would recommend DAAS to any potential new clients.
With our clients files being of the highest confidentiality DAAS have delivered an excellent service ensuring all GDPR and security requirements are covered, giving us peace of mind.
Paul at DAAS helped us migrate all our archived patient records into our new Practice Management System. The level of contact was exceptional and each stage of the process was completed efficiently and to a fantastic level.
With more teams working in flexible ways, having paper files locked in cabinets can slow daily work. Scanning your documents and placing them on your own system allows staff to reach the files they need from the office or from home. Digital records also make day to day tasks quicker and help reduce the risks that come with storing sensitive paper files. Instead of searching through boxes, your team can find information in seconds and keep work moving.
Once your records are scanned, you start to see clear benefits across your business. These include:
This service is suitable for many types of records such as financial files, medical notes, staff files, and general business paperwork. Scanned images can be supplied in formats like PDF, TIFF, or JPEG, in colour, greyscale, or black and white, with output to secure digital systems or storage media.
Document Scanning helps all businesses to protect your valuable paperwork by scanning all your documents of all shapes and sizes to a standard format such as PDF. This removes the need for you to have this responsibility and secures it for future requirements. Scanned, Secure and Safe are the three S’s that sum up what document scanning can do for you.
Every scanning job is different which is why we will undertake a free onsite or remote survey to estimate time and costs of each scanning project and agree with the client timescales which help with budgeting and accommodate their requirements.
All scanned data is handled and processed onsite using our own loyal and longstanding team and stored securely on our own servers and backed up on encrypted drives which don’t leave our premises.
We try to keep our process for quoting simple and easy for every client if we can obtain the relevant information and most importantly the estimated quantities. We will then provide a competitive quote and best estimate for every enquiry however large or small this may be.
Using our own team and transport allows us to collect your documents anywhere in the country and bring back to our secure facility for processing.
If you need document scanning in Malmesbury, DAAS can help with projects of any size. You can request a free test scan using your own documents to check quality and format. Our team will explain the process and provide a clear and fair quote. Call or email today to move your paper records into a safe and easy digital system.