DAAS provides clients with quality and seamless document scanning services using the latest in high volume scanning technology. We help UK businesses and organisations with a variety of different aspect of their business including:
Want to know more about how our document scanning services work? The guide below goes over a a step-by-step process.
All collections are made using our own transport and team and returned to our secure storage facility.
All files are checked against any listings provided to confirm all present and correct. We then go through the process of getting the files ready for scanning by removing any bindings and staples, tidying the documents, and putting a header sheet on each file ready for scanning and indexing.
Once prepared the documents are manually fed through our market leading scanners with image enhancing software and document feed sensors which allow us to make sure all pages are scanned and ensure only one page goes through at a time and any information on both sides is captured.
With the preparation, scanning and QA process complete we then index each file/document by the specified criteria including OCR to allow the ability of word searching if required and either uploaded via a secure portal direct to the client or via a password protected USB/DATA Drive.
With the current way of working from home more prevalent, scanning documents and making them available on the client’s own network allows employees to access files from anywhere, making working from home as easy as being in the office.
Instant access to electronic files allows companies and staff to be more efficient in the way they work allowing them to access any documents with a click of a mouse instead of trawling through huge amounts of paperwork.
With all the DATA compliance including GDPR being a mainstay in all businesses, scanning documents and ensuring they are securely kept on servers as apposed to being paper based ensures that you comply with these requirements.
Freeing up valuable office space by scanning your documentation gives you the flexibility not only to make your data secure but to use this for possible revenue growth or the reduction in costly rental of additional non-productive floor space.
In addition to document scanning services we offer the more specialist Microfilm Scanning.
Scanned Images can be provided in many formats such as TIFF, JPEG or PDF and can be created in B/W, Colour or Greyscale at up to 600dpi with output to USB as well as CD, DVD and uploaded via secure FTP and similar electronic systems.
Whatever your requirement, large or small, DAAS Ltd can help, call us on 01225 707 103 or email sales@daas.co.uk for advice. We provide free samples – batch scanned from your own documents so you can be assured you are getting a quality service.
NHS Trusts
Medical Practices & Clinics
Schools, Colleges & Universities
Charitable Organisations
Local Government Authorities
Government Institutions
Law Firms & Solicitors
Financial Institutions
Construction & Engineering Firms
Architects
Hotels
Private Individuals
SME's
Private Sector Organisations
Public Sector Organisations
Automotive
We have just moved from one scanning company to this one and have found DAAS to be helpful, friendly and efficient. Communication is key and we are kept in the loop every step of the way. Paul Sumpter has advised and guided us as needed and is always at the end of the phone.
We have dealt with Paul for many years on various projects and the service levels never change no matter what the complexity of the work involved. We would recommend DAAS to any potential new clients.
With our clients files being of the highest confidentiality DAAS have delivered an excellent service ensuring all GDPR and security requirements are covered, giving us peace of mind.
Paul at DAAS helped us migrate all our archived patient records into our new Practice Management System. The level of contact was exceptional and each stage of the process was completed efficiently and to a fantastic level.
We have many years of experience working with a wide range of industries and sectors digitising their documents efficiently and securely, helping them to save on time, space and money.
We are a closely controlled family run business who have been providing Document Scanning Services since 1987 and therefore have great experience in securely handling documentation of all types. We have handled restricted work for the MOD (Royal Navy & Army) along with Personnel and Pension files from Local Government, Blue Chip and Private Companies. We also have vast experience of handling documentation from Magistrates Courts, Financial Institutions, Medical Records for both Private and NHS, Manufacturing and Construction Companies. All our staff have been with us for many years so are very experienced and loyal and we do not use any temporary staff.
Document Scanning helps all businesses to protect your valuable paperwork by scanning all your documents of all shapes and sizes to a standard format such as PDF. This removes the need for you to have this responsibility and secures it for future requirements. Scanned, Secure and Safe are the three S’s that sum up what document scanning can do for you.
Every scanning job is different which is why we will undertake a free onsite or remote survey to estimate time and costs of each scanning project and agree with the client timescales which help with budgeting and accommodate their requirements.
All scanned data is handled and processed onsite using our own loyal and longstanding team and stored securely on our own servers and backed up on encrypted drives which don’t leave our premises.
We try to keep our process for quoting simple and easy for every client if we can obtain the relevant information and most importantly the estimated quantities. We will then provide a competitive quote and best estimate for every enquiry however large or small this may be.
Using our own team and transport allows us to collect your documents anywhere in the country and bring back to our secure facility for processing.